19th ANNUAL
MINING HISTORY CONFERENCE
June 12-15, 2008
Ironworld Discovery Center
Chisholm, Minnesota
Barbara Clements, Program Chair
1851 Woodlawn
Cape Girardeau, MO 63701
mhapapers@clemrick.com
Check out the
March 2008 newsletter for details
about the conference,
including a
registration form.
ORGANIZING A
MINING HISTORY ASSOCIATION ANNUAL CONFERENCE
A formal proposal for a future MHA conference
needs to be presented to the MHA board for approval before actual arrangements
can begin. This is usually done a couple of years prior to the meeting.
Here's what you'll need to present to the MHA board for review. The package
should include:
Timing: Our bylaws specify that "An
annual meeting of the Association shall be held on the second Friday of June
each year, except as otherwise provided by the Council." The conference
traditionally begins with a reception on Thursday and ends with an all-day
tour on Sunday.
Location: Information about the
historical mining location, past and present. Usually a local Chamber of
Commerce visitors' center publication will suffice.
Accommodations: Describe the
conference hotel, or describe how lodging can be obtained. Estimate costs and
if a special conference rate is available.
Meeting place: Describe available
meeting place, and cost of rental. List audio-visual equipment that will be
available.
Receptions: Describe facility for
the opening reception, other receptions as applicable, and estimate the cost.
Banquet and Presidential Luncheon facility:
Describe the facility and estimate costs.
Tours: Describe possible tours,
arrangements, and estimated costs.
Co-sponsors: List potential or
actual co-sponsors and supportive community groups.
Organizers: List the names,
addresses, and qualifications of the organizing committee.
Finances: Give a reasonably
accurate estimate of total cost of the conference, and the registration fee to
be charged.
Once selected, the organizer of a conference is
responsible for planning and implementation. The organizer must work closely
with the MHA treasurer, who authorizes expenditures and commitments of
expenditure. Responsibilities of the organizer include: meeting insurance
requirements, setting the cost for registration and attendance, arranging
catering and menus, arranging transportation for tours, negotiating facility
rental, securing adequate audio-visual equipment, working with local
organizations such as the Chamber of Commerce, publicizing the conference both
locally and to MHA membership
The conference program is organized separately,
with the program director and the organizer cooperating and communicating with
each other.
Photos from the 2005 Annual Meeting - Click to
Enlarge
